“I LOVE meetings.” – said no one ever.
Meetings, meetings, meetings, all day long. From team huddles to downline drop-ins, all the way up to numbers reporting and strategy planning – your day feels like it’s overflowing with meetings. And it probably is.
The truth is, although they are a necessary evil, most meetings end up feeling like a giant time waster, an unnecessary 30 minutes that could have been spent doing anything else.
But, this doesn’t have to be the case. With a few simple switches to how you’re running your meeting, you can create a productive environment with engaged listeners to accomplish your goals quickly and easily each time you meet. And your downline will walk away feeling good about the time they spent with you knowing they can grow a successful business like yours.
- Send detailed information. Your team will be more likely to show up, and show up on time when they have the exact date, time, and location of the meeting. Send one during the initial invite, and re-send the info in a reminder email one hour before the call.
- Provide an agenda. Sending your attendees an agenda will tell them exactly what to expect and give them the chance to prepare. They’ll know the topics, what they need to contribute, and how to get the most out of the meeting.
- Follow-up. Best case scenario, your attendees will remember 30% of what was said. Sending them a recap of the meeting will give them actionable next steps as well as having a meeting refresher on hand that they can reference quickly and easily.
Your downline will appreciate this. Your meetings will stay on track, you’ll accomplish exactly what you need to cover in the allotted amount of time and you’ll be able to have an actionable list of next steps to keep everyone accountable and up-to-date.
To be able to focus on the quality and preparation of the meeting, it helps to have someone else handle the logistics. If you’re looking to run more effective meetings that are meaningful to your business, it might be time to outsource the set-up.